2.1 General Scope of Services

Safe Fit will provide the Services as outlined in the Client Form, in consideration for the Fees. These may include:

(a) Quantitative Face Fit Testing;

(b) RPE Education;

(c) WHS Training;

(d) ICAM Investigations; and

(e) Advisory or consulting services.

2.1.1 Safe Fit may determine the delivery method (on-site, remote, or online) based on operational needs.

2.1.2 Unless otherwise agreed:

(a) Safe Fit may withhold commencement or delivery of Services until any applicable Fees are paid; and

(b) Safe Fit may suspend Services if invoices remain unpaid

2.2 Face Fit Testing

2.2.1 All Participants must complete and sign a Respirator Fit Testing Consent Form. Testing will not be conducted without a valid Consent Form.

2.2.2 Testing Protocol face Fit Testing is conducted in accordance with:

(a) OSHA standard 29 CFR 1910.134 (including both Standard and Fast Protocols as applicable); and

(b) AS/NZS 1715:2009 – Selection, Use and Maintenance of RPE.

2.2.3 Testing Conditions

(a) Participants must wear any site-issued PPE that may impact respirator seal.

(b) They must wear their RPE for at least 5 minutes before testing and complete required movements.

(c) Testing is performed by Fit Test Operators deemed competent under ISO 16975-3 Section 5.2.

2.2.4 Participation Requirements

(a) Participants must be clean shaven—no facial hair may interfere with seal integrity. Safe Fit retains discretion.

(b) No eating, smoking, or chewing gum 30 minutes prior.

(c) Participants must wear all usual PPE used during normal duties for accurate
assessment.

(d) Clients must ensure Participants follow all pre-test, on-site, and post-test
instructions.

2.2.5 Health and Consent

(a) Safe Fit does not assess medical fitness. All Participants must be medically fit to wear RPE.

(b) Clients must provide accurate Participant data (name, employer, ID).

(c) Safe Fit reserves the right to refuse testing where requirements are not met.

2.2.6 Equipment and Hygiene

Components that may pose a contamination risk will be disinfected between uses with antibacterial wipes.

2.2.7 Test Results

(a) Results may be shared with the Client, employer representatives, or regulators as required by law.

(b) Results reflect RPE suitability at a single point in time only.

(c) The Client is responsible for all ongoing RPE monitoring, program compliance, and usage.

2.3 RPE EDUCATION

2.3.1 As part of the Services, Safe Fit may deliver education sessions on the correct selection, use, and maintenance of Respiratory Protective Equipment (RPE).

2.3.2 Sessions may be delivered on-site, remotely, or online and tailored to the Client’s workforce and work environment.

2.3.3 Content is based on applicable industry standards, including AS/NZS 1715:2009. It may include:

(a) Demonstrations;

(b) Practical exercises; and

(c) Facilitated group discussions.

2.3.4 The Client acknowledges these sessions are informative only and do not replace legal obligations under WHS law.

2.3.5 Safe Fit is not responsible for enforcement or implementation of RPE practices following the sessions.

2.3.6 The Client must:

(a) Advise of any language, access, or learning requirements in advance; and

(b) Provide appropriate space, equipment, and participant access to support delivery.

2.3.7 If certification or attendance records are required:

(a) The Client must notify Safe Fit in advance; and

(b) Additional fees may apply and will be confirmed in the Client Form.

2.4 WHS AWARENESS TRAINING

2.4.1 Safe Fit may deliver Work Health and Safety (WHS) awareness sessions to educate Participants on legislative requirements, risk awareness, and safe work practices.

2.4.2 WHS Training may include:

(a) General awareness;

(b) Induction programs; or

(c) Targeted safety modules.

2.4.3 Content is tailored where possible to reflect current standards and Client-specific risks.

2.4.4 The Client acknowledges these sessions supplement—but do not replace—their statutory safety responsibilities or internal safety systems.

2.4.5 Safe Fit is not responsible for implementation of WHS procedures post-training.

2.4.6 The Client is responsible for:

(a) Ensuring participant attendance;

(b) Providing appropriate facilities and space; and

(c) Notifying Safe Fit in advance of any special access or training needs.

2.4.7 Certificates of attendance or training summaries will only be provided if requested in advance and may incur additional fees.

2.5 ICAM INVESTIGATIONS

2.5.1 Safe Fit may conduct workplace incident investigations using the Incident Cause Analysis Method (ICAM).

2.5.2 These investigations aim to identify root causes and contributing factors for incidents or near misses.

2.5.3 To conduct an investigation, Safe Fit may:

(a) Visit site locations;

(b) Review documentation; and

(c) Interview relevant personnel.

2.5.4 The Client must ensure:

(a) Timely access to the site and records; and

(b) Cooperation from all parties involved.

2.5.5 Deliverables include an ICAM Report summarising findings and recommendations, issued upon full payment.

2.5.6 The Client acknowledges that Safe Fit’s findings are based on the available facts at the time of investigation and provided in good faith.

2.6 ADVISORY SERVICES

2.6.1 Safe Fit may provide advisory or consultancy services on WHS-related systems and compliance frameworks.

2.6.2 These services may include:

(a) Review or development of SWMS, risk assessments, or WHS policies;

(b) Assistance with respiratory protection program implementation;

(c) Guidance for audits or compliance reviews; or

(d) Response support for workplace incidents (non-ICAM).

2.6.3 The scope, delivery method, and fees for Advisory Services will be outlined in the Client Form or agreed in writing.

2.6.4 Safe Fit makes no warranty that documents or advice will ensure legal compliance or risk elimination.

2.6.5 The Client accepts responsibility for:

(a) Reviewing and implementing any documents or recommendations; and

(b) Ensuring they align with their own workplace and legal obligations.

2.6.6 If third-party input is required, Safe Fit will seek prior Client approval and advise of any extra charges.

2.7 REPORTS

2.7.1 Where Services include the provision of a report (Report), the following applies:

(a) Issuance and Access

(i) Reports are issued only after full payment is received.

(ii) Reports are intended for the Client only and not for third-party reliance without
written approval.

(b) Purpose and Limitations

(i) Reports are for the specific purpose agreed in the Client Form or stated within the
report.

(ii) Safe Fit does not warrant outcomes or compliance arising from implementation of
recommendations.

(c) Use and Distribution

(i) The Report must not be reproduced or shared externally (including with regulators or insurers) without Safe Fit’s prior consent, unless required by law.

(ii) The Client may not permit third-party reliance on the Report without Safe Fit’s express written agreement.

(d) Client responsibilities

(i) Safe Fit is not responsible for acting on or enforcing any part of the Report.

(ii) The Client bears full responsibility for integrating findings into its workplace safety processes.

2.8 WHS SUPPORT CONTRACTS – VARIATIONS

2.8.1 If the Client books long-duration WHS support engagements (e.g. shutdown or site-based contracts), the following applies:

(a) Any schedule changes (dates, scope, duration) require at least 7 days’ written notice.

(b) If less than 7 days’ notice is provided:

(i) Safe Fit may invoice for non-refundable travel, accommodation, or bookings;

(ii) Safe Fit may charge up to 50% of affected contract value to compensate for held time or declined work

2.8.2 Safe Fit is not responsible for delays caused by the Client or site conditions. Extension of Services due to such delays may incur additional fees.

2.8.3 This clause supplements standard cancellation terms and does not limit Safe Fit’s right to recover costs for disruption or loss.